If you’re using Windows 11 and want to know how to set your default printer, you’re in the right place. Setting a default printer means your computer will automatically send print jobs to that printer unless you choose another one. This guide explains step-by-step instructions using simple language, so even if you’re not tech-savvy, you’ll be able to do it with ease.
Whether you’re at home, in a school, or at work, having a default printer saves time and reduces mistakes. So let’s get started with everything you need to know.
What Is a Default Printer?
A default printer is the printer that Windows 11 uses automatically when you print a document, photo, or webpage. If you have more than one printer connected to your PC, Windows needs to know which one you prefer to use most often. That’s where setting a default printer comes in.
Example:
If you have two printers—say, a color printer and a black-and-white printer—you might set the color printer as default for school projects and documents.
Why Set a Default Printer?
Setting a default printer has several benefits:
- ✅ Saves time: You don’t have to choose a printer every time you print.
- ✅ Avoids confusion: Especially helpful in offices with multiple printers.
- ✅ Reduces errors: Prevents accidental printing to the wrong printer.
- ✅ Simplifies tasks: Your system remembers your preferred choice.
Requirements Before You Start
Before setting your default printer, make sure:
- Your printer is installed correctly.
- It’s turned on and connected (via USB, Wi-Fi, or Bluetooth).
- Windows 11 detects the printer (check in Settings > Bluetooth & devices > Printers & scanners).
How to Set a Default Printer in Windows 11 (Step-by-Step)
Method 1: Set Default Printer via Windows Settings
This is the easiest and most common way.
Step 1: Open Settings
- Press Windows + I to open the Settings window.
- Or click Start > Settings.
Step 2: Go to Bluetooth & Devices
- From the left-hand menu, click on Bluetooth & devices.
Step 3: Click on Printers & Scanners
- You’ll see a list of all installed printers and scanners.
- Click on Printers & scanners.
Step 4: Disable “Let Windows Manage My Default Printer”
- Scroll down and toggle off the option called: “Let Windows manage my default printer”
- This option automatically sets your default printer based on the last one you used.
Step 5: Choose Your Printer
- From the list, click on the printer you want to set as default.
Step 6: Click on “Set as Default”
- Once inside your printer’s settings page, click on the “Set as default” button.
That’s it! Your chosen printer is now your default printer.
Method 2: Set Default Printer Using Control Panel
Windows 11 still includes the classic Control Panel, which many users are familiar with.
Step 1: Open Control Panel
- Press Windows + R to open the Run dialog.
- Type control and press Enter.
Step 2: Go to Devices and Printers
- Click on Hardware and Sound.
- Then click on Devices and Printers.
Step 3: Choose Your Printer
- You’ll see all available printers.
Step 4: Set Default Printer
- Right-click on the printer you want.
- Choose “Set as default printer.”
- A green checkmark will appear on the printer icon.
✅ Done! This printer is now set as your default.
Method 3: Set Default Printer via Command Prompt (For Advanced Users)
If you like using commands or need to automate the process, use the Command Prompt.
Step 1: Open Command Prompt
- Press Windows + S, type cmd, and select Run as administrator.
Step 2: Use the Following Command
wmic printer get name,default
- This shows all printers and the current default one.
Step 3: Set Default Printer
Use this command:
RUNDLL32 PRINTUI.DLL,PrintUIEntry /y /n "Printer Name"
Replace "Printer Name" with the name of your printer (exactly as it appears).
✅ You’ll get no confirmation, but it sets the default printer silently.
Bonus Tip: Set Default Printer Based on Location
If you’re using a laptop in multiple places (e.g., home and office), Windows 11 can automatically switch default printers based on the network you’re connected to.
Step 1: Enable Location-Based Printing
- Open Settings > Bluetooth & devices > Printers & scanners.
- Turn ON “Let Windows manage my default printer”.
- Windows will now set your default printer based on the last printer used on that network.
Example:
- At home? Windows sets your Home Printer as default.
- At work? It changes to the Office Printer.
This is perfect for people who travel with laptops.
Common Issues and Fixes
1. Can’t See Your Printer?
- Make sure it’s connected and powered on.
- Click Add a printer or scanner to reinstall it.
2. Default Printer Keeps Changing
- You likely have “Let Windows manage my default printer” turned ON.
- Turn it OFF to stop automatic switching.
3. Set as Default Option Missing?
- Ensure the printer is installed correctly.
- Update or reinstall the printer driver from the manufacturer’s website.
How to Change Default Printer Again
If you ever want to change your default printer later:
- Just repeat the same steps in Settings or Control Panel.
- Select another printer and click “Set as default.”
There’s no limit to how many times you can change it.
Does This Work for Wireless Printers?
Yes! Windows 11 works great with Wi-Fi printers. As long as your printer is on the same Wi-Fi network as your PC:
- You can set it as the default printer.
- Follow the same steps.
- No need for cables.
Many modern printers like HP, Canon, Epson, and Brother support wireless printing with no additional setup.
Extra Tip: Remove Unused Printers
To keep your printer list tidy:
Step-by-Step:
- Go to Settings > Bluetooth & devices > Printers & scanners.
- Click on the printer you no longer use.
- Select Remove.
This avoids confusion when setting defaults.
Final Words
Setting a default printer in Windows 11 is a quick but useful task that can save you time and prevent printing errors. Whether you’re printing from a home computer, office network, or even on the go, knowing how to manage your printer settings will make your work easier and more efficient.